Lawful basis – Contract
At ‘The Sedgemere Club Ltd’, we are working to ensure that your personal data is safeguarded and that we are preserving your privacy when you use our services.
Following on from the General Data Protection Regulation (GDPR) on 25th May 2018, we have decided, as a company, that the data we collect from you is essential for us to provide a service to you. We have therefore opted for the lawful basis of ‘Contract’ to fulfil our legal obligations.
The information we collect
This document informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and choices you have associated with that data.
We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy.
Who collects your information
The Sedgemere Club Ltd, 21-25 Sedgemere Road, Birmingham B26 2AX
What we collect
We collect your name, date of birth, contact details e.g. email, postal address, phone number(s).
Use of Your Information
The information that we collect and store relating to you is primarily used to enable us to provide our services to you. In addition, we may use the information for the following purposes:
– To meet our contractual commitments to you.
– To notify you about any changes to our services.
– To provide you with information requested from us, relating to our services.
If you are a prospective new customer, we will only contact you when you have provided consent and only by those means you provided consent for.
Is my data held securely?
Yes, we ensure administrative and technical measures are in place to safeguard your data from unauthorised access, use, modification and disclosure of personal information in our custody and control. All information you provide to us is stored electronically on our secure systems.
How long do you keep my data?
The data we hold will be stored for 2 years after the issue of an invoice which will allow us keep adequate records for the HMRC which a requirement of UK tax laws. After this date, we will periodically clear your data. If we hold your contact details after 6 months and we no longer provide a service to you, your data will be also be periodically cleared.
The Data Protection Act
In accordance with the Data Protection Act, we have a legal duty to protect any information we collect from you. We will only use your information for the purpose as described and we do not pass on your details to any other third party unless you have given us permission to do so. You have a right to access your personal data and rectify any inaccuracies. Should you use our services, we will not retain any payment details pertaining to the purchase – We do not store any financial details.
Disclosing Your Information – Legal Requirements
The Sedgemere Club Ltd may disclose your Personal Data in good faith if we believe that such disclosure is necessary to:
– Comply with a legal obligation(s)
– Protect and defend the rights or property of The Sedgemere Club Ltd
– Prevent or investigate possible wrongdoing in connection with the Service
– To protect the personal safety of users of the Service or the public
– To protect against legal liability
Access to Information
You may make a subject access request (“SAR”) at any time to find out more about the personal data which the Company holds about them. The Company is normally required to respond to SARs within one month of receipt (this can be extended by up to two months in the case of complex and/or numerous requests, and in such cases the data subject shall be informed of the need for the extension).
All subject access requests received must be forwarded to Kevin Fleming – General Manager – who can be contacted at firstname.lastname@example.org, or at the address shown above.
The Company does not charge a fee for the handling of normal SARs. The Company reserves the right to charge reasonable fees for additional copies of information that has already been supplied to you, and for requests that are manifestly unfounded or excessive, particularly where such requests are repetitive.
Telephone: 0121 783 0019
Mobile: 07494 533609